Administrative Advisory Committees

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Administrative Advisory Committees provide an opportunity for faculty, staff and students to participate in the governance of UC Davis. The committees address topics such as the arts, child and family care, diversity, student services, research, and transportation and parking services. Participation is welcome and applications encouraged to ensure broadly representative perspectives in campus decision-making.

Campus Council on Community and Diversity (CCC&D)

Mission

The Campus Council on Community and Diversity (CCC&D), is an advisory body to the Chancellor and the Provost and Executive Vice Chancellor. The overarching responsibility for the Council is to provide both campus leaders and the campus community with advice concerning ways to strengthen and maintain the bonds of community at UC Davis. In particular, the charge includes providing advice on:

  • Actions required to ensure that our students, faculty, staff and administration better reflect the richness of California's ethnic and cultural diversity.
  • Strategies to ensure that the environment of UC Davis is welcoming and inclusive of the cultural differences and knowledge bases of all Californians and, indeed, of all people of the world

Goals:

  • To develop a strategic plan for diversity and community for the campus
  • To assure that recruitment and selection processes of faculty and staff develop strategies for increasing and sustaining the diversity of our campus community
  • To create opportunities for fostering and maintaining community (Amplifying Community Project) within the Deans/Vice Chancellors' units
  • To develop strategies for increasing the pipeline of undergraduates who proceed to graduate school and then on to faculty positions
  • To increase the communication from the Council out to the campus at large

Chancellor's Committee on Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, and Asexual Issues (CCLGBTQIA)

Mission

The mission of the Chancellor’s Committee on LGBTQIA Issues is to serve the campus and the greater Davis area by bringing our many communities together and providing resources and information to help connect and support them. The CCLGBTQIA strives to call attention to issues of relevance and concern to LGBTQIA staff, faculty, and students.  We advocate for and collaborate with other organizations and constituencies in our common pursuit of social justice.

Goals and Activities

The CCLGBTQIA sponsors the Speakers Bureau, which consists of trained staff, faculty, and students who provide panel programs to classrooms, residence halls and other organizations by request.

Disability Issues Administrative Advisory Committee (DIAAC)

DIAAC Charge

The Disability Issues Administrative Advisory Committee has the following charge:

Advises the Chancellor (through Associate Executive Vice Chancellor-Campus Community Relations) on policies and procedures affecting persons with disabilities relative to employment, educational opportunities, and removal of architectural barriers.

The overarching responsibility of the Committee is to provide the campus leaders and the campus community with advice concerning ways to:

  • Identify problems related to employment, educational opportunities, and the removal of architectural barriers.
  • Identify problems related to the needs of the disabled at UC Davis; to assist in the evaluation of these needs and to recommend action in response to these identified needs.
  • Serve as a forum for UC Davis groups in matters related to disability and share the issues under consideration with constituent organizations.

Committee Membership:

  • Administrators
  • Faculty
  • Graduate and Undergraduate Students
  • Staff

The membership of this committee is representative of the entire campus community and includes a Chair elected by the members.

Membership Guidelines and Responsibilities:

  • Communicate information to represented group and to inform/update DIAAC on relevant issues and activities
  • Encouraged to serve on one sub/ad-hoc committee
  • Three non-excused consecutive absences may result in removal

Chairperson Responsibilities:

  • serves as the official committee spokesperson
  • serves a two-year term
  • chairs monthly and special meetings as called
  • plans monthly agendas in coordination with committee members and staff, and takes meeting notes
  • ensures appointment and effectiveness of standing and ad-hoc committees
  • responsible for receiving official communication and directing communication to the campus community
  • coordinates the submission of DIAAC Annual Report for the Associate Executive Vice Chancellor, Campus Community Relations
  • provides regular updates and consultation to Associate Executive Vice Chancellor, Campus Community Relations

Ad Hoc Committees:

Shall be formed at the discretion of the Chair to address current issues or short term projects. A committee chair will designated on formation of committee

Committee chair is responsible for providing updates to DIAAC committee

Standing Sub-Committees:

Standing Sub-Committees shall be formed at the discretion the Chair and/or OCCR for specific on-going purposes. A sub-committee chair will be designated on formation of committee. Sub-committee chairs will be responsible to report back to SDAAC on their activities. Examples of sub-committees:

  • Facilities
  • Technology/Website
  • Transportation
  • Public Events
  • Disability Awareness Symposium and Technology Fair

Committee Meets Monthly: 

DIAAC meets every second Thursday from 10:30a.m.-12:00p.m. - No Meetings in July, August or September.  

Elections:

Nominations for Chair will be held every two years in the spring, taking office in July. Nomination can be from another DIAAC member in good standing or self nominating, only voting members are eligible to hold office. Nominees are required to submit a letter of intent to the Chair. All voting members will receive a voting packet outlining the candidate's qualifications and ballot return information.

Staff Diversity Administrative Advisory Committee (SDAAC)

Committee Charge

Advises the Chancellor and Provost via the Associate Executive Vice Chancellor Campus Community Relations regarding the campus Comprehensive Diversity Action Plan on matters related to staff. The committee reviews:

  • Staff related affirmative action programs and recommends activities;
  • Recommends Diversity Education and Training programs;
  • Advises the campus senior administration regarding general employment related policy issues; and
  • Participates in the planning and offering of campus programs to promote diversity and inclusion.

Committee Membership Guidelines

  • Chair and Vice Chair (elected by members)
  • Up to Seven Members At-Large (Staff)
  • Up to five Students (undergraduate, graduate and professional)
  • The Current Chairs of the Constituent Groups or Organizations for 2017-18:
    • Leticia Garay, Latino Staff and Faculty Association (LSFA)
    • Bruce Smail, Kawami Evans, Chantay Jones, African American Faculty and Staff Association (AAFSA)
    • Roger Moy, Asian Pacific American Systemwide Alliance (APASA)
    • Veronica Passalacqua, Native American Faculty and Staff Association (NAFSA)
    • Sandre Nelson, Chancellor's Committee on Lesbian, Gay Bi-Sexual, Transgender, Queer, Intersex, Asexual Issues (CCLGBTQIA)
    • Josh Hori, Disabilities Issues Administrative Advisory Committee (DIAAC) and Staff Assembly
    • Michelle Hammer Coffer, Carlos Garcia, Administrative Management Delegate (ADMAN)
    • Michael Bunt, Veteran Constituent Group (VCG)
  • Ex-officio Members (non-voting members)
  • Office of Campus Community Relations (Committee Coordinator)
  • Associate Executive Vice Chancellor of Campus Community Relations
  • Cross Cultural Center
  • Human Resources
  • Harassment & Discrimination Assistance & Prevention Program (HDAPP)
  • Students

Additional members may be considered to provide a perspective not represented by the current membership.

 Membership Guidelines

  • Members are encouraged to serve on one of the sub/ad-hoc committees
  • Members are responsible for taking meeting notes (notes must be submitted to the chair two weeks before the next scheduled meeting date)
  • Notetaking rotates among members on a monthly rotating basis

Chairperson Responsibilities

  • serves a one-year term
  • serves as the official committee spokesperson
  • chairs monthly and special meetings as called
  • plans monthly agendas in coordination with committee members and staff, and takes meeting notes (note taking occurs on a rotating basis with members)
  • serves as a representative on the Campus Council on Community and Diversity or appoints a designate if they are unable to attend
  • ensures appointment and effectiveness of standing and ad-hoc committees
  • responsible for receiving official communication and directing communication to the campus community
  • coordinates and writes the SDAAC Annual Report for submission to the Associate Executive Vice Chancellor, Campus Community Relations
  • provides regular updates and consultation to Associate Executive Vice Chancellor, Campus Community Relations
  • chair Soaring to New Heights (Fall-Spring) or assign delegate
  • chair Training and Develop Subcommittee (Report in Fall)
  • chair Education and Communication Subcommittee (Report in Fall) or assign delegate

Vice Chairperson Responsibilities

  • serves one year term
  • review and monitor membership participation according to guidelines and coordinate the filling of vacancies
  • assist Chair in the coordination of ad-hoc committees
  • review policy drafts from Chairperson and distribute to appropriate subcommittees for review and action
  • act in the absence of the Chair
  • chair New Staff Welcome
  • chair the Soaring to New Heights Award Selection Subcommittee (Winter–Spring) or delegate assigned by the chair

Past Chair Responsibilities

  • Serves one year term
  • Chair Affirmative Action Subcommittee (Report in Spring) or delegate assigned by the Chair
  • Chair the Recruitment and Hiring Practices Subcommittee (Report in Winter) or delegate assigned by the Chair

Ad Hoc Committees

  • Shall be formed at the discretion of the Chair to address current issues or short term projects; a committee chair will be designated on formation of committee
  • Committee chair(s) will be responsible for providing committee updates to SDAAC

Standing Sub-Committees

Standing Sub-Committees shall be formed at the discretion the Chair and/or OCCR for specific on-going purposes. A sub-committee chair will be designated on formation of committee. Sub-committee chairs will be responsible to report back to SDAAC on their activities. Examples of sub-committees:

  • Affirmative Action
  • Communications
  • Recruitment & Hiring Practices
  • Training & Development
  • Special Events & Activities
    • Soaring To New Heights
    • Diversity and Principles of Community Achievement Awards

Membership Application or Appointment

At large and student members apply on-line through the Administrative Advisory Committee Website (aac.ucdavis.edu). The AEVC for the Office of Campus Community Relations reviews applications and selects committee members to serve for a two year term.

Constituent Groups hold a standing membership on SDAAC and each constituency group shall nominate their current chairs or members to represent their organization on SDAAC. No more than two representatives per group are permitted to participate and only one member per group can vote.

Elections

Nominations for the Chair will be held every two years in the spring, taking office in July.  Nominations for the Vice Chair will be held once a year in the spring, taking office in July.

Nominations for the Vice Chair will be held annually during the last meeting of the year in June, taking office in July.  If there are to be any vacancies in the Vice Chair, Chair, or Past Chair position for the next year, elections for that position will be held at year’s end.

The Vice Chair will serve a one year term, and then automatically move to the Chair position for the next year and, to the Past Chair position for the next year.

A nomination can be submitted by a SDAAC member in good standing or by self-nomination.  Only voting members are eligible to hold office.  Nominees are required to submit a letter of intent (to include qualifications, a statement about why they want to run for the office and, what they hope to accomplish if selected.) to the Chair. All voting members will receive a voting packet outlining the candidate's qualifications and platform along with the ballot procedure information.

Annual SDAAC Activities:

Diversity & Principles of Community Achievement Recognition Awards
Principles of Community Week
Soaring to New Heights

Status of Women Administrative Advisory Committee (SWADAAC)

About SWADAAC

The Status of Women Administrative Advisory Committee (SWADAAC) was formed in Spring 2008 as an outgrowth of the Creating Change Initiative coordinated by former UCOP Associate President Linda Williams and UCSF Center for Gender Equity Director Amy Levine.  Their analysis of data gathered from visits to the ten campuses, Lawrence Berkeley National Laboratory (LBNL), and the Office of the President (UCOP), led to their recommendation that a Committee on the Status of Women be formed at each campus location.

Charge

The charge of the SWADAAC is to examine issues regarding the status of women at UC Davis and UC Davis Health, analyze existing policies, procedures, and/or programs that affect those issues; advance an agenda to improve the climate and opportunities for women at the University; identify model programs or activities and support implementation; and recommend to the Associate Executive Vice Chancellor changes that will afford women equal and fair access to programs, activities and opportunities for inclusion and advancement.

The appointment of the Status of Women Administrative Advisory Committee demonstrates leadership's commitment to a diverse workforce to support the university's mission of teaching and research.  The work of this committee will be especially significent as the role of the Chancellor's office continues to evolve.

Mission
  • Examine issues regarding the status of UC women staff, students, and faculty
  • Analyze existing policies, procedures, and/or programs that affect those issues
  • Identify model programs or activities and support campuswide implementation
  • Recommend to the Associate Executive Vice Chancellor necessary changes to improve the status of UC women
  • Focus on career development, upward mobility opportunities and issues for women at UC Davis and the Health campuses
  • Deals with issues related to the hiring, training, promotion and retention of all University women 
Additional Interests
  • Childcare Center
  • Breastfeeding Support
  • Staff Employee Mentorship Program      
  • Women's Health Issues
  • Pay Equity
  • Gender-related Issues
  • Leadership Programs
  • Public Safety